| Item | Stock Out | Return to Supplier | Stock Discard | Other Out |
|---|---|---|---|---|
| Source document | Work Instruction / WO | Purchase Order (Reference PO No.) | None | None |
| Partner / destination | Receiving Line (Injection Work Center tree) | Supplier | None — goods are written off at the warehouse | Requesting Department (free text) |
| Reason | None | Return Reason (6 values) + evidence pack (Lot No., QC Report No., Defect Date, description) | Main Discard Reason (6 values) + Detailed Reason | Reason / Reason Code (7 values) + Reason Description |
| Type-specific fields | Priority; Production Shift | Shipping Method, Original PO No., Performed By (on Slip) | Discard Slip Type, Slip Creator (on Slip) | Related Department, Reference Document (on Slip) |
| Person in charge | Person in Charge | Requester | Requester | Person In Charge |
| Issuing warehouse | KHO-NVL-01, KHO-NVL-02, KHO-PHU | KHO-NVL-01, KHO-NVL-02, KHO-PHU | KHO-TP-01, KHO-TP-02, KHO-BTP | KHO-TP-01, KHO-TP-02, KHO-BTP |
| Request number | YQXK-NVL01-YYMM-XXXXX | YQTH-NVL01-YYMM-XXXXX | YQHH-KHO01-YYMM-XXXXX | YQKH-KHO01-YYMM-XXXXX (series shared with Other In) |
| Slip number | REQ-NVL01-YYMM-XXXXX | RTS-NVL01-YYMM-XXXXX | PHH-KHO01-YYMM-XXXXX | PKH-OUT-YYMM-XXXXX |
| Approve button label | Approve Stock Out | Approve & Create Debit Note | Approve | Approve Slip |
| Effect on Approve | Deduct stock | Deduct stock + raise Debit Note (optional supplier email) | Deduct stock | Deduct stock |
| # | Input | Type | Used in step |
|---|---|---|---|
| I-0 | Work Instruction (WO) | Source document — Stock Out | Stock Out → From WO/WI |
| I-1 | Purchase Order (PO) | Source document — Return to Supplier | Return to Supplier → From PO |
| I-2 | Item Master, Warehouse, Bin Location | Master data | Every line, Request/Slip header |
| Step | Role | Screen |
|---|---|---|
| Create Outbound Request | Warehouse Staff | Outbound · Web |
| Create Outbound Slip (standalone) | Warehouse Staff | Outbound · Web |
| Pick transaction type (Stock Out / Return to Supplier / Stock Discard / Other Out) | Warehouse Staff | Outbound · Web |
| Submit Request · Print QR Slip | Warehouse Staff | Outbound · Web |
| Scan Outbound Request · Scan Barcode · Make Slip | Warehouse Staff | Outbound · Mobile |
| Submit for Approval | Warehouse Staff | Outbound · Web |
| Approve · Cancel | Warehouse Manager | Outbound · Web |
The document’s stock period is closed → every action is blocked (Submit · Approve · Cancel · Delete) with the message This action cannot be completed because the affected inventory period is closed through [Close Date] | System (auto) | Outbound Merged |
| # | Output | Produced when |
|---|---|---|
| O-1 | Outbound Request: SAVED → SUBMITTED → CLOSED | CLOSED automatically when every line has Remaining = 0 |
| O-2 | Outbound Slip = APPROVED | Manager clicks Approve while the Slip is SUBMITTED |
| O-3 | Debit Note raised with Compensation Method; supplier emailed if Auto send is chosen | Only when approving a Return to Supplier Slip |
| O-4 | Physical & Available Stock decrease at the issuing warehouse (warehouse depends on type — see the field table above) | On Approve |
| O-5 | Issued / Returned / Discarded / Performed updated on the Request lines (label by type) | Slip is linked to a Request |
| O-6 | Exception: Slip = CANCELLED, stock restored, a CLOSED Request returns to SUBMITTED — or the cancel is blocked | Slip is APPROVED; blocked if goods have left / been handed over, or a later action on another screen |